Administrative Assistant

About Trout Unlimited

Trout Unlimited is a national organization with about 300,000 members and supporters organized into over 400 chapters and councils nationwide. These dedicated grassroots volunteers are matched by a respected staff of organizers, lawyers, policy experts, and scientists, who work out of more than 40 offices across the country. Our mission is to conserve, protect, and restore North America's cold-water fisheries and their watersheds.

Position Summary

The Administrative Assistant will report directly to the Executive Assistant and will be responsible for assisting in the day-to-day operations of the national office. This position will also provide administrative support to the Finance and Human Resource departments as needed. The position is based in Arlington, Virginia at Trout Unlimited's national office.

Duties and Responsibilities

  • Assist with facilities management such as daily up-keep of kitchen and office supplies.
  • Maintain national office equipment such as printers, photocopiers and fax machines.
  • Act as national office point of contact for field staff inquiries.
  • Process all incoming and outgoing mail, distribute faxes, manage meeting rooms and arrange for catering where required.
  • Work with building management to address office issues/maintenance requests, as needed.
  • Act as point of contact for national office vendors.
  • Process invoices and payments pertaining to national office as well as fulfillment and assistance in processing of corporate filings and documents as instructed.
  • Assist Human Resources in the onboarding of new staff across the country as well as closing out terminated employees.
  • Assist with inventory management and coordinate replacement of TU-issued laptops with appropriate staff and IT vendor.
  • Manage all employee cell phones on the corporate phone plan.
  • Work with Human Resources to issue certificates of insurance for various activities and locations of the organization.
  • Assist in organizing and coordinating company events.
  • Perform other ad-hoc requests as required.

This is not an all-inclusive list of duties and responsibilities.

Qualifications

  • Bachelor's Degree required and 3 years of Administrative Assistant experience.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Excellent written and oral communication skills.
  • Ability to multi-task.
  • Positive attitude with energy and willingness to do what it takes to get the job done.
  • Ability to be both flexible and adaptable.
  • Proficient in Word, Excel, PowerPoint and Outlook.
  • Very strong interpersonal skills.
  • Self–starter, able to work with minimal supervision.
  • Previous work experience in a non-profit is preferred.

How to Apply

Please send a letter of interest and resume to Vivie Yen at vivie.yen@tu.org. No phone calls please. Open until filled.

TU is an Equal Employment Opportunity & Affirmative Action Employer pursuant to Section 503 of the Rehabilitation Act & Vietnam Era Veterans Readjustment Assistant Act.

TU hires staff without regard to race, color, religion, national origin, age, gender, sexual orientation, marital status or disability.

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